FAQ for EEC Candidates

UTLA FAQ FOR EEC CANDIDATES

As a result of the COVID-19 pandemic, there are changes to the election process that have been put in place for the safety and welfare of our members. The UTLA building is closed. Meetings will be held virtually. Communication will be through email. All forms, statements, etc. must be submitted through this website.

  1. Is the EEC Director seat a paid position?

    No, all the Board of Directors volunteers in the service of UTLA and are not paid positions.

  2. I would like to run for office, where can I get a Declaration of Candidacy form?

    You must declare online at utlaelections.org In the section labeled “Candidates” click on Declaration of Candidacy Form. The only Declaration Form currently available is for the Early Education Director election. After completing the required information please read Agreement of Use. When you declare, you are also signing the Agreement of Use for the Chapter Chair Contact List. The language of the agreement is in the box at the bottom of the page. Please read it carefully before you press “SUBMIT” at the bottom of the page.

  3. Why do Candidates have to file the Financial Disclosure Form and keep track of the contributions they receive and the money they spend?

    It is required by the UTLA Elections Manual. Candidates must not use union funds in their election campaign. By extension candidates cannot accept contributions from the state and national affiliates (NEA, AFT, CTA and CFT). Candidates cannot accept money from their employer or any individual or organization that could benefit financially or otherwise if the candidate is elected.

    Contributions of $50. or more must be itemized and the name of the donor and the amount must be noted. Review the Elections Manual page 12, H and K.

    A candidate will not be permitted to take office until the Financial Disclosure Form is completed.

  4. I am running as a candidate but did not incur any expenses, do I need to fill out a Financial Disclosure Report?

    Yes, you must fill out a Financial Disclosure Report. You would report zero income and zero expenses.

  5. Are there changes in the procedures of the election?

    Yes, in order to provide opportunities for candidates to connect with their constituency, several changes were made in the Elections Manual. In addition, some changes were necessary because of COVID-19. The Elections Manual was temporarily amended After it is determined that the candidate is qualified to run, they will receive the Chapter Chair and Area Director Contact Information. They may request scheduling a short amount of time for them to visit during a virtual Chapter meeting. The candidate may also ask the chapter chair to forward their flyer via email to chapter members.

  6. When I submit my Declaration of Candidacy form how will I know it has been received?

    A notice will appear on your screen right after you press the submit button, and an email will be sent to the email you provide on the application confirming both the declaration and office you indicated on your application.

  7. Who is eligible to run for office?

    Any person who has been an active UTLA member in good standing for at least twenty-four months (2 years). Special Category Directors must meet the requirements in the Appendix of the Elections Manual. The Early Education Director must be serving in an Early Education Center under a Child Development Permit or equivalent credential.

  8. How do voters vote electronically?

    Voters will receive a paper ballot that includes a unique PIN number and instructions for voting electronically. All voters automatically have that option. The deadlines for voting electronically and voting using the paper ballot are exactly the same. All paper ballots and the electronic ballots must be received before 8:00 am on January 11, 2021. If there are questions or concerns about how to vote electronically once the ballots have been received, please contact us.

    Voters will receive a paper ballot that includes a unique PIN number and instructions for voting electronically. All voters automatically have that option. The deadlines for voting electronically and voting using the paper ballot are exactly the same. All paper ballots and the electronic ballots must be received before 8:00 am on January 11, 2021. If there are questions or concerns about how to vote electronically once the ballots have been received, please contact us.

  9. I will not be able to come and observe on the day the ballots are counted, can I send a representative?

    Candidates must submit the Vote Count Observer Form no later than 5:00 pm on January 7, 2021. The observer will be permitted to observe the counting process via ZOOM.

  10. Will a ballot be mailed to my home address or school site?

    Election ballots are only mailed to the member’s home address for the Citywide Officer Elections. They will not be sent to your school site.

    Important If you have moved, you need to be aware that the postal service is not allowed to forward ballots. Please update your address at utla.net/members/update-your-information ASAP so you will receive your ballot on time.

  11. Where should I return the election ballot? Can I drop it off at UTLA

    The election ballot must be returned to the Election Services Company address provided on the return envelope. Do not return the election ballot to UTLA. Your vote will not be counted.

  12. Which positions are being elected? Who gets to vote for which ones?

    The only position that is open for this election is the Early Education Center Director. Only EEC, members will receive a ballot.

  13. I am a candidate but cannot attend the Candidates’ Orientation Meeting where they draw ballot order positioning, can someone draw on my behalf?

    Yes, an Elections Committee Member can draw on your behalf. However, you should notify the UTLA Elections Committee that you will not be in attendance by emailing tthomas@utla.net.

  14. I am a candidate and would like to purchase a Member Constituents list with members’ names, addresses, and phone numbers. How does that work?

    UTLA is no longer giving out Member Constituents lists. Because of the Janus decision UTLA must protect members’ contact information. When a candidate puts their electronic signature on the Candidate Declaration Form they are also signing the Agreement of Use for the Chapter Chair Contact. Candidates will receive the list after their eligibility is confirmed. The list will include the chapter chairs’ name, email and school address and phone number. Candidates will be emailed the appropriate list free of charge. In the past candidates paid for lists.

    In addition, UTLA has established a 3rd party mailing company that candidates may use at their own expense to send out flyers to their constituents. The Mailing company will have the appropriate constituency mailing addresses.

  15. What is the last date to withdraw my candidacy without having my name on the ballot?

    You can withdraw your name without having it on the ballot, until October 16, 2020, 5:00 pm by sending a brief email to Tara Thomas at tthomas@utla.net.

  16. Can candidates submit statements with a photo of the candidate and someone else?

    Only the candidate may be in the photo. A candidate may submit a statement, and not a photo, or a photo, without a statement.

  17. What are the requirements for a candidate flyer?

    The flyer submitted for the website that will be posted on this website must be the equivalent of one side of a flyer, and it must be uploaded as a JPEG or a PNG.

  18. May candidates, or a candidate slate, use rooms in the UTLA building?

    No, the UTLA building is closed due to the COVID 19.

  19. What are the guidelines for Chapter Chairs, especially those supporting particular candidates and/or slates?

    A communication to Chapter Chairs is on this website outlining their rights and responsibilities. There is a separate communication to UTLA Committee Chairs.

    We request that chapter chairs allow candidates to attend one of their virtual UTLA Chapter Meetings. The chapter chair may limit the time the candidate may speak. If you let one candidate speak, please let all candidates speak. In this difficult period, the role of the chapter chairs is essential. Please help keep all members informed.

  20. If I don’t receive a ballot, or receive the wrong ballot, who should I contact? Is there a deadline to request a ballot replacement?

    When available, complete the Replacement Ballot and Pin Request Form.

  21. If I have a question or concern about the conduct of the UTLA Elections, how do I contact the UTLA Elections Committee?

    You may contact the UTLA Elections Committee via our Contact page. Once your email is reviewed, the UTLA Elections Committee spokesperson will get back to you in a timely manner.

  22. If for any reason I don’t get a ballot, what do I do?

    When available, complete the Replacement Ballot and Pin Request Form.

  23. I was previously out on leave, but I want to run for office. Can I make up those missing dues payments? Who do I contact?

    You would need to contact the Membership Department. If you were on paid leave and dues were deducted there would not be a problem. If you were on unpaid leave, you would have to pay dues for the period of time you were out and not paying dues in order to qualify as a candidate.

  24. I am a substitute teacher and I don’t work every month but I want to run for office. Can I make up those missing dues payments? Who do I contact?

    You would need to contact the Membership Department. You would have to pay dues for the months you were not working in order to qualify as a candidate.

As a result of the COVID-19 pandemic, there are changes to the election process that have been put in place for the safety and welfare of our members. The UTLA building is closed. Meetings will be held virtually. Communication will be through email. All forms, statements, etc. will be submitted through this website.