How Online Voting Works

UTLA voters will have a more convenient option to vote online this year because we are offering a new option Find My PIN. This new option gives voters online access to their 7-digit PIN and online ballot 24 hours a day, even before the paper ballot arrives. It will be easy to access your PIN online and vote online. Many members will find this more convenient. Access is available beginning December 1st, until the morning the ballots are counted, January 11, 2021, at 8:00 am.

The same Voter PIN will also be on the stub of the paper ballot that will be mailed to your home. It will also include directions for voting online. But if you don’t receive your paper ballot or it’s lost or misplaced Find My PIN is an easy solution that immediately gives you access to online. Follow these directions to access your PIN online and then follow the directions for online voting.

Important You can access your assigned PIN by going to the UTLA Online Voting Website or by using Find My PIN. There you will be instructed to enter your Employee number and last 4 digits of your SSN to retrieve your PIN and vote.

  • To vote online use the 7-digit PIN in conjunction with your Employee number to log in to the UTLA Online Voting Website
  • After logging on the voting homepage, you will find a link to view the candidate statements and simple instructions to cast your online ballot.
  • If you choose to vote online DO NOT send in a paper ballot.
  • If you have difficulty voting online, please contact us.

The paper ballot will also include your PIN with instructions on how to vote online. If for any reason you don’t get a ballot, or you lose or damage it, you can vote online by accessing Find My PIN and following the directions above.

If you are unable to access your PIN or If you would prefer to request a replacement paper ballot, please fill out the form on the Problems with Find My PIN or Request for a Replacement Paper Ballot page. Requests for paper ballots are only available until December 14, 2020, 5:00 pm.

Below are the references to online voting in the UTLA Election Manual, pages 8 and 9:

IX. Procedures pertaining to the mailing and counting of ballots

B. Re-mails and/or spoiled ballots

Any eligible UTLA member may request a replacement ballot for any reason. Replacement ballots will be available from the election services company only. Requests for replacement ballots are to be made in a manner established by the Elections Committee. Replacements for any reason will be sent in an entire package. Replacement envelopes will be a different color. Replacements will be mailed within 24 hours of the request. Requests for replacements will be accepted no later than a date established by the Elections Committee. The replacement ballot will include the same voter ID# and instructions for electronic voting that were included in the original ballot.

E. Voting may be done by paper ballot or electronically.

The paper ballot also includes the required voter ID# and instructions for how to vote electronically.

G. Policies regarding ballots received and final processing

2. A search of the returned envelopes (by voter ID#) will be conducted to assure that a replacement ballot is not a duplicate vote. Should two (2) return envelopes be found from the same voter (an original and a replacement), the ballot in the original envelope will be counted. There will also be a search comparing the electronic ballots and the paper ballots (comparing voter ID#) to make sure a member has not voted twice by submitting both a paper and an electronic ballot. If a member has submitted both a written and an electronic ballot, the paper ballot will be counted.