Candidate Flyer/Photo Form and Instructions

Candidate Flyer/Photo Instructions

Form for Digital Flyers and Photo


October 18: All digital campaign materials (flyer, photo/headshot, statement, and social media links) may be submitted beginning today. Submissions will be posted in the order received. These all have deadlines listed below. If an item is not submitted by the deadline, it will not be posted.

December 5: 5:00 p.m. Deadline for the electronic submission of the digital flyer and photo for the Election Website. This photo/headshot will also be printed with the candidate statement.

Digital Flyer


  • 8.5″ x 11″ paper size
  • Single-sided
  • Color or black-and-white
  • PDF format
  • 5mb maximum file size
  • All campaign literature distributed by, or for, a candidate shall include the following statement: “The information herein represents the views and opinions of the candidates and does not necessarily represent or reflect the opinions of UTLA.”
  • Campaign materials distributed by the candidate, or by anyone else, shall not have printed upon them, the UTLA, CTA/NEA, CFT/AFT, or AFL- CIO logo. (Exempt from this requirement are signs, pins, stickers, buttons, pictures, t-shirts, hats, and other materials worn by individuals, which appear in photographs.)
  • Review the Election Manual for other restrictions
  • Flyers that do not meet all of the above requirements, including meeting the deadline, will not be distributed


If candidates would like to have flyers printed/mailed out to their constituency group via UTLA’s Mailing/Printing House at their own expense they may download the PDF order form from Ford Printing and Mailing (updated 9/14/2020). UTLA and the Elections Committee are not involved in this process beyond posting the order form and providing the mailing lists to Ford Printing and Mailing.


  • Submit your photo (JPEG or PNG format) electronically using the form. Those who submit their photo before the deadline will be posted as soon as they are received.
  • The photo should be a front-facing, high-resolution headshot, not too tightly cropped on the face. We may need to resize photos to fit the allotted space. Photo must be of the candidate only and must not show logos of our affiliates (CFT, CTA, AFT, and NEA).
  • A clear, well-lit headshot taken on a smartphone should work. Normally candidates submit a color photo, but you may submit a black and white photo if you wish.

Please contact us if you have any questions.